Here are steps for sharing files.

 

  1. Select the file or folder you want to share.
    1. A new Folder may be in Documents or Desktop Folder. 
  2.  Right Click the File to select Share Option.
  3. Enter a name or email address of the person you wish to share the file/folder with.

Note: Select the drop-down to change permissions. Allow editing is checked by default. To change permission to view only, uncheck this box and select Apply.

  1. Select Send to Send the Shared File/Folder to the person. 










Permision Information:

  • To change the link permissions, select settings:

    Note: If a sharing option has been greyed out, your organization's admins may have restricted them. For example, they may choose to disable the Anyone option to prevent usable links being forwarded to others outside your organization.

    • Anyone gives access to anyone who receives this link, whether they receive it directly from you or forwarded from someone else. This may include people outside of your organization.

    • People in <Your Organization> with the link gives anyone in your organization who has the link access to the file, whether they receive it directly from you or forwarded from someone else.

    • People with existing access can be used by people who already have access to the document or folder. It does not change any permissions. Use this if you just want to send a link to somebody who already has access. 

    • Specific people gives access only to the people you specify, although other people may already have access. If people forward the sharing invitation, only people who already have access to the item will be able to use the link.

      Note: To track access and ensure security, you can only share with someone who is in your organization or has a Microsoft Account.

  • Under Other settings, you can set any of the following options:

    • Allow editing lets people who are signed in with a Microsoft Account edit the files or folders they have access to. If you're sharing a folder, people with Edit permissions can copy, move, edit, rename, share, and delete anything in the folder they have access to. Unchecking this box means that people can view, copy, or download your items without signing in. They can also forward the link to other people. However, they cannot make changes to the version on your OneDrive.

      Notes: 

      • Allow editing is turned on by default.

      • You can also set editing permissions on the previous screen by selecting the pencil icon to the right of the names you're sharing the file with.